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Course Code: ADOM 103
2351 Course Visits
Intelligent Archiving and Effective Electronic Organization of Information and Documents
Course Sector:
Administration and Office Efficiency
Course Dates and Locations
Choose a date and location to book your seat
No.
Date
Days
Location
Fees
Enrollment
01
5 Days
Singapore,SG $4,950
02
5 Days
Riyadh, KSA $4,250
Introduction
Training course introducion / brief
Record keeping is essential for every business and organization. All purchases, sales, client and employee communications as well as legal and taxation documents need to be classified and managed appropriately. Document records and files have life cycles. They are created, received, referred to, revised, refiled, and occasionally reorganized. For the most part, the need to refer to files declines sharply as their age increases. As records reach the end of their active lives, they are disposed in various manner: destroyed, reformatted, transferred to inactive storage, or transferred to the archives section. There are, however, some fundamental concepts that most records and archives management systems utilize.
Intelligent Archiving
This training course is designed to provide delegates with a thorough insight about theoretical principles, methodologies and practical administration of archiving and record management, as well as the responsibilities of archivists and records managers in today’s financial institutions, business organizations, government agencies and non-profit entities.
Course Objectives
At the end of the training course, participants will be able to
- Gain
a comprehensive understanding of records and archiving management principles,
processes, and terminology.
- Know the fundamental concepts of Electronic Document Management Systems (EDMS)
- Familiarize oneself with recordkeeping practices and traditions.
- Understand the difference between the responsibilities of archivists and records managers
- Apply knowledge of key aspects of records management practice in various contexts.
- Identify issues that impact on the ongoing management of records that document organizational activities, assess their effect, and develop relevant solutions.
Course Audience
Who is this course for, and can benefit the most
This BOOST training course is designed and beneficial professionals handling functions related to document control and records management.
This includes records and information managers, in-house counsel, privacy officers, information security and protection managers, litigation and discovery staff, compliance officers, internal auditors, IT and enterprise content management professionals, and administrative managers
Course Outline
The course aims and learning outcomes
Archive Management: Principles, Practice, Archive Classification Methods
and Database Archiving
- Introduction to theory and practice:
- Historical development of the record-keeping profession
- Responsibilities and functions of archivists
- Differences and similarities between records and archives
- Acquisition and appraisal:
- Policy development
- Methods of acquisition
- The theory and practice of appraisal
- Arrangement and description
Archive Services, Access, Indexing, Preservation & Security
- Providing services to users:
- Users and their needs
- Access restrictions and regulations
- Legislation
- Outreach:
- Reaching a wider audience
- Publicity and promotion
- Online resources
- Outreach and in-reach strategies
- Preservation:
- Identifying risks to archives;
- Responses to ensure the protection of archives
- Storage requirements of different media
- Preservation policies
- Management:
- Staff, resource and time management
- Policies and procedures
- Measuring performance
Record Management:
Principles, Practice & Archive Backup Methods
- Organisations and records:
- Nature of records
- Making, maintaining and managing records
- Records management concepts:
- record life cycle;
- records continuum
- Records management programmes:
- Records management roles & responsibilities;
- Records management policies;
- Records systems development methodology
- Records creation & capture
- Records classification
- Records storage
- Records destruction
Technological Advancements: Electronic & Audio/Visual Records
- The internet and new technologies
- Challenges of the management of electronic records in archives and records management?
- How does the management of visual records differ from that of printed records?
- Managing and preserving records in a variety of media including audio-visual and electronic records
- Electronic Document Management System (EDMS)
- Information Management: Digitalization
- EDMS: Definition
- Purpose and Importance of EDMS
- Concept and General Principles of EDMS
- Benefits and Advantages of using EDMS
- Differences between RMS (Records management system) and EDMS
- Challenges of EDMS systems
Electronic Document Management Standards and Regulations
- Information and Data Risk
- Quality management systems – Requirements
- ISO Documentation Requirements
- ISO 9000 and other regulatory Requirements
- Control of documents and management
- Internal and External Audits
- Non-compliant documents
- Corrective and Preventive Action plan
- Tools of EDMS
- Automated Information Capture
- Federated Search & Retrieval
- Collaboration Tools
- Hierarchical File Indexing & Classification
- Connected Archival Methods
- Automated Workflows
- Security & Audit Trails
- Document Metadata
- Version Control
- System-Wide Integration
Providers and Associations
Providing the best training services and benefits to our valued clients
Boost certificate of completion
BOOST's Professional Attendance Certificate “BPAC” is always given to the delegates after completing the training course, and depends on their attendance of the program at a rate of no less than 80%, besides their active participation and engagement during the program sessions.
ENDORSED EDUCATION PROVIDER
Flexible deadlines
Customized dates accordance to your schedule
Shareable Certificate
Earn certificate upon completion
COURSE METHODOLOGY
Our Training programs are implemented by combining the participants' academic knowledge and practical practice (30% theoretical / 70% practical activities).
At The end of the training program, Participants are involved in practical workshop to show their skills in applying what they were trained for. A detailed report is submitted to each participant and the training department in the organization on the results of the participant's performance and the return on training. Our programs focus on exercises, case studies, and individual and group presentations.
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