Document Control Training Course

Course Code: ADOM 1112

23 Course Visits

Course Sector:

Administration and Office Efficiency

Request in house training Call Me Back

Course Dates and Locations

Choose a date and location to book your seat

No.

Date

Days

Location

Fees

Enrollment

18 - 22 Aug 2025

5 Days

Online, Virtual

$2,150

15 - 19 Sep 2025

5 Days

Abu Dhabi, UAE

$4,250

20 - 24 Oct 2025

5 Days

Dubai, UAE

$4,250

03 - 07 Nov 2025

5 Days

Los Angeles , USA

$5,950

14 - 18 Dec 2025

5 Days

Riyadh, KSA

$4,250

Introduction

Training course introducion / brief

Do you want to be a Document Controller? What does Document Control mean? This course will offer participants the important foundations and best practices for document control. This program is designed to provide expertise to those who want to develop their skills as a document controller.At the very core of the quality management system are the management and the control of documents. If you are looking for an effective document control system, it only means that compliance is at the back of your mind. The use of out-of-date versions of documents can affect the efficiency, quality, and cause financial losses to the organization.

Document control ensures that only approved documents are used and in circulation throughout the organization. In the contemporary work environment and the modern styles of operations, there are multiple meetings and documents created for innovative processes and procedures. All this cannot be retained by memory and so a document plays a very important role.

Large companies need to focus on their document control staff, who will ensure document quality procedures are followed and specialized tools are used to keep control of their documents and compliance in the workplace. It is well known that most of the non-compliance is reported through the document audits on the basis of ISO9001 QMS.

A lot of businesses struggle to retrieve their required documents. Document Control is a powerful system for retrieving the correct documents at the right time. There is no wastage of productivity and time when it comes to a proper Document Control System established within an organization.

Control of documents could also mean functions like editing and modification of documents, updates added to current and existing documents, withdrawal of old and expired documents and the security of the original documentation.A good Document Controller ensures that the document and information obtained in the hands of an officer or executive are the most up to date one. A good document control system also progresses towards the concept of paperless process automation.This course on Document Control Training will empower participants to understand the foundations of controlling a document from start to finish in a particular department or project. You learn to play a vital role in delivering the most relevant reports and statistics on documents maintained.

Through this program, you will learn to draft fool-proof document policies and have a regulation on the movement of documents. It will provide the participants with a high level of skills and knowledge of Document Control currently practised in the industry.

This course is very essential to both, those wanting to start their career in Document Control Management, and those who want to climb the ladder as a Document Controller.

Training Methodology

This training program on Document Control Training Certification to be very insightful and with a balanced combination of lectures, workshops, presentations, and peer-review sessions.

This program is a skill and knowledge-based program with the industry’s best practices and standards as its contents. Organizational experiences, strategies, and other adult-learning methods will be used to achieve the learning objectives.

Active participation and involvement are expected from all participants throughout this workshop. Customization can be offered based on your current organizational challenges and requirements.

We follows the Do–Review–Learn–Apply Model in all our training programs, including a pre-course and post-course assessment to ensure your learning objectives are met.

Learn the importance of document traceability and retrievals
Learn the tools and techniques to manage document quality and consistency
Understand the importance and the important role of a document controller
Structure and develop an effective Document Control System
Prepare a checklist and perform critical quality checks over documents
Frame procedures and reporting systems for Document Control
Ensure compliance of document movements, distribution, and transmittals
Define and Manage the process of internal/external business documentations and Corporate Document Control
Understand the inevitability of the electronic document management system

Individuals who are involved in any aspect of document control and records management
Professionals involved in document management strategies
Process efficiency executives
Administrators involved with managing paper and electronic documents
Records managers
Information security professionals
Compliance officers
Document controllers
Internal auditors
Document management supervisors
IT and enterprise content management professionals
IT managers

Module 1: Key Concepts of Documents Control and Information Management

Importance of Document Control and a Document Control manager
Document Control need of an organization
Document control vs records management
Information Governance
Information Management Strategy
Document Control Standards and Policies
ISO Standard ISO15489
Establishing Procedures and Guidelines

Module 2: Document Control: Definitions and Terminologies

Document and Records Lifecycle
Basics of Document flow Management
Capture and Storage Management
Preservation and Archiving
Metadata and Indexing
Letter coding methods
Filing and Numbering
File Movement procedure
Submittals and Transmittals
Searching and Retrieving
Controls and Security
Legislation, Standards, and Regulation

Module 3: Setting up a Document Control System and Framework

Document Control for a new project
Document Control Objective Analysis and Business Requirements
Implementation Planning
Identification of documents and records
Electronic and physical records
Retention and disposition
Implementation of procedures, policies, templates, and registers
Workflow Design
IT Infrastructure
Privacy and Compliance

Module 4: Document Control Compliance

Monitoring compliance
Maintaining traceability
MIS Reporting and Statistics
Reporting status of documents
ISO15489: Deep Dive
Assigning responsibilities and accountability
Risk and recovery: Data Disaster Management
Business Continuity plan
Internal Document Audits and controls

Module 5: Drafting Document Control Procedures and Policies

Document Control procedure and requirements: Tips
Understanding formal clauses and legal phrases
Processes and Procedures
Framing policies easy to understand
Producing fool-proof procedures
Process change and Improvisation
Laws, regulations, standards and business requirement
Transparency and Security
Confidentiality and Critical Documents

Module 6: Document Control Functions and Operations

Establish clear ownership
Process Change Management
Trained Staff and resource allocation
Templates for Standard usage
Document retention policy
Document Management policy
Document traceability
Security practices: Classified and Secure documents
Document Handling workflow
Document Controller: Training and qualifications

Module 7: Document Control Challenges

Collaboration during Document Creation
Document Approval & Distribution
Document Change Process and Control
Tracking of document revisions
Clerical nature of documentation
IT systems and cloud storages
System Integrations
Document errors

Module 8: Document Control Systems

Paperless documentation and Electronic Records Management
Automation and Digitalization of Documents
Document Management System (DMS)
User-friendly user Interface based in business process
Integrating Records Management with Business Systems and Processes
Securing Systems and Security

Boost certificate of completion

BOOST's Professional Attendance Certificate “BPAC” is always given to the delegates after completing the training course, and depends on their attendance of the program at a rate of no less than 80%, besides their active participation and engagement during the program sessions.

ENDORSED EDUCATION PROVIDER

Flexible deadlines

Customized dates accordance to your schedule

Shareable Certificate

Earn certificate upon completion

COURSE METHODOLOGY

Our Training programs are implemented by combining the participants' academic knowledge and practical practice (30% theoretical / 70% practical activities).

At The end of the training program, Participants are involved in practical workshop to show their skills in applying what they were trained for. A detailed report is submitted to each participant and the training department in the organization on the results of the participant's performance and the return on training. Our programs focus on exercises, case studies, and individual and group presentations.

Download Company profile

Download Calendar

Trending Courses

The most bespoke and flexible training courses

Open courses table

Feb

- 05 -
Days

The Scheduling Professional (PMI-SP Exam Preparation)

Dubai, UAE

TRAINING COURSE: Document Control Training Course