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Course Code: ADOM 3478
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Documents Management System
Course Sector:
Administration and Office Efficiency
Course Dates and Locations
Choose a date and location to book your seat
No.
Date
Days
Location
Fees
Enrollment
01
3 Days
Abu Dhabi, UAE $3,250
02
3 Days
Dubai, UAE $3,250
Introduction
Training course introducion / brief
Efficient document management is essential for organizational productivity, regulatory compliance, and seamless information sharing. A well-structured Document Management System (DMS) streamlines operations, reduces human error, supports digital transformation, and enhances decision-making through secure and accessible information.
This 3-day course offers participants a comprehensive understanding of designing, implementing, and managing a modern DMS. It covers classification standards, version control, automation tools, access rights, legal compliance, and practical case applications.
Training Course Methodology
This course is designed to be interactive and participatory and includes various learning tools to enable the participants to function effectively and efficiently. The course will use sessions, exercises, and case applications, and presentations about proven-by-practice methods, new insights and ideas about the topic and its effects in a corporate world.
Course Objectives
At the end of the training course, participants will be able to
- Understand the strategic role of document management in organizational efficiency and governance.
- Identify the core components and lifecycle stages of a Document Management System.
- Apply industry best practices in categorizing, storing, retrieving, and archiving documents.
- Utilize digital tools and platforms to automate workflows and ensure real-time access.
- Address compliance, audit trails, data security, and legal considerations in document handling.
- Design a DMS framework tailored to their organizational needs.
Course Audience
Who is this course for, and can benefit the most
- Information Management Professionals
- IT and System Administrators
- Compliance and Legal Personnel
- Project Managers and Operations Leaders
- Department Heads and Office Managers
- Consultants and Business Analysts
- Archivists and Librarians
- Anyone Involved in Digital Transformation Projects
Course Outline
The course aims and learning outcomes
Foundations of Document Management
- Introduction to Document Management Systems
- Objectives and business value of DMS
- Types of documents: structured vs. unstructured
- Document lifecycle: creation, storage, usage, retention, and disposal
- Challenges in traditional document handling
- Key principles in setting up a DMS
Digital Transformation and Workflow Automation
- Transition from manual to digital systems
- Electronic Document and Records Management Systems (EDRMS)
- Classification and indexing techniques
- Version control and audit trails
- Tools for workflow automation and document tracking
- Document sharing, collaboration, and cloud storage considerations
- Security and access control frameworks
Governance, Compliance & Implementation Planning
- Regulatory standards (ISO 15489, GDPR, etc.)
- Risk management in document handling
- Developing and enforcing document policies
- Legal and ethical considerations in document retention and disposal
- Internal auditing and compliance monitoring
- DMS implementation roadmap: planning, training, and change management
- Action planning workshop: building a DMS plan for your organization
Providers and Associations
Providing the best training services and benefits to our valued clients
Boost certificate of completion
BOOST's Professional Attendance Certificate “BPAC” is always given to the delegates after completing the training course, and depends on their attendance of the program at a rate of no less than 80%, besides their active participation and engagement during the program sessions.
ENDORSED EDUCATION PROVIDER
Flexible deadlines
Customized dates accordance to your schedule
Shareable Certificate
Earn certificate upon completion
COURSE METHODOLOGY
Our Training programs are implemented by combining the participants' academic knowledge and practical practice (30% theoretical / 70% practical activities).
At The end of the training program, Participants are involved in practical workshop to show their skills in applying what they were trained for. A detailed report is submitted to each participant and the training department in the organization on the results of the participant's performance and the return on training. Our programs focus on exercises, case studies, and individual and group presentations.
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